Many business owners and companies today are already using remote office software. One of the most popular software out today is Microsoft Teams. Microsoft Teams and Microsoft 365 combined are a superior way to create better productivity within a business. Microsoft Teams has several features that integrate into a seamless, controlled system. This includes the ability to collaborate with other team members, customers, utilize calendars, chats, notes, perform task management, create project boards and collaborate on office files.
The collaboration among individuals is done with online portals called “Microsoft Teams”. There are many versions of this software, and they can be used individually or integrated with other programs. There are companies that provide these services, which allow businesses to manage the functions of several projects simultaneously. More features include remote collaboration, brainstorming, telecommuting, shared working environments, groupware, and time tracking. These make company collaboration among team members and other colleagues a smooth process and effective solution.
Communication and Microsoft Teams
Microsoft Teams is a Remote Office Software that works on a network. It can be installed on any computer that connects to the internet. This software allows collaboration among business people who are located anywhere in the world. With this software, an employee can easily send files to another user, view documents that are shared in real-time, and create documents with a digital pen. One can even use this software for document scanning and editing.
When it comes to communication, there really is no better service than Microsoft Teams. This software is ideal for projects that require frequent interactions among multiple users and across different channels. Teams can schedule their meetings to be had via chat, phone, or video. It also enables the seamless sharing of documents and allows the exchange of ideas and information quickly. Remote working becomes easiest when employees can share work-related information in an efficient and effective manner.
Every small to medium-sized business and even corporations need to plan ahead when it comes to its work procedures. Microsoft Teams and Microsoft 365 help companies to do so. The features of this remote office software allow members of the company to hold meetings in real-time and schedule other meetings for a future date. Remote meetings and conference calls give access to specific team members, are convenient, and allow for live, in-meeting implementation on specific project tasks. This is the improvement of business productivity.
Remote Office Work and Employees
An employee’s ability to stay productive is the key to making a business succeed. Unfortunately, it can be common for employees to experience burnout at times. They become stressed because of the hectic pace at which they have to keep up with their tasks and produce solutions for the company. Utilizing technology like Microsoft Teams and Office 365 can help to increase productivity.
One example of this is to customize notifications to receive immediate updates only. Another could be the ability to collaborate on Office files in Microsoft Teams. Reducing wasted time spent on tedious tasks will result in less stress while on the job. This also allows for employees and managers to no longer be bound to their desk chair and keyboard. With this extra time, they are free to go and meet with clients and do business deals.
One Drawback of Remote Working and a few Fun Solutions
Remote working, as stated, has several benefits. It does, however, have one main pitfall. Its biggest disadvantage is obvious, there is no physical contact between the team members. Many have worried that this would result in a lack of proper communication, ability to brainstorm, and poor decision-making. By using remote office software, this is not so much the case. The main issue is indeed, the lack of social interaction. We are social beings, after all.
The key is continuing to cultivate meaningful connections with each team member. The responsibility of making time to communicate aside from work-related tasks falls upon each member of the team. Social interactions do not have to be lengthy. They can be short, fun activities that promote casual conversations and necessary time away. A couple of examples could be introducing scheduled 10-minute coffee chats, team member trivia games, or even a show and tell.
Microsoft Teams and Microsoft 365 together, have several advantages in their ability to bring business teams together. They can reduce costs and increase efficiency. The applications they serve are nearly endless. Remote office software is not a trend that will just go away after the pandemic. It can be used to create and manage documents, spreadsheets, web pages, and can even be used to manage projects and handle the working team as a whole. Remote office software is here to stay.
The tools, communication, and management capabilities that Microsoft Teams and Microsoft 365 provide an effective solution in the COVID-19 era and into the future. Using this remote software allows team members to focus on their tasks and manage their workflow more effectively. This increases productivity and saves money in the meantime. And who doesn’t love that?
If you would like to learn more about adopting Microsoft Teams in your organization, contact Applied Consulting Group today on setting up your company’s new virtual collaboration program.
Contact us here or call us at (888) 208-0020.