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Can Microsoft Teams and Microsoft 365 Combine For Better Productivity?

Can Microsoft Teams and Microsoft 365 Combine For Better Productivity?

Many business owners and companies today are already using remote office software. One of the most popular software out today is Microsoft Teams. Microsoft Teams and Microsoft 365 combined are a superior way to create better productivity within a business. Microsoft Teams has several features that integrate into a seamless, controlled system. This includes the ability to collaborate with other team members, customers, utilize calendars, chats, notes, perform task management, create project boards and collaborate on office files.

The collaboration among individuals is done with online portals called “Microsoft Teams”. There are many versions of this software, and they can be used individually or integrated with other programs. There are companies that provide these services, which allow businesses to manage the functions of several projects simultaneously. More features include remote collaboration, brainstorming, telecommuting, shared working environments, groupware, and time tracking. These make company collaboration among team members and other colleagues a smooth process and effective solution.

Communication and Microsoft Teams

Microsoft Teams is a Remote Office Software that works on a network. It can be installed on any computer that connects to the internet. This software allows collaboration among business people who are located anywhere in the world. With this software, an employee can easily send files to another user, view documents that are shared in real-time, and create documents with a digital pen. One can even use this software for document scanning and editing.

When it comes to communication, there really is no better service than Microsoft Teams. This software is ideal for projects that require frequent interactions among multiple users and across different channels. Teams can schedule their meetings to be had via chat, phone, or video. It also enables the seamless sharing of documents and allows the exchange of ideas and information quickly. Remote working becomes easiest when employees can share work-related information in an efficient and effective manner.

Every small to medium-sized business and even corporations need to plan ahead when it comes to its work procedures. Microsoft Teams and Microsoft 365 help companies to do so. The features of this remote office software allow members of the company to hold meetings in real-time and schedule other meetings for a future date. Remote meetings and conference calls give access to specific team members, are convenient, and allow for live, in-meeting implementation on specific project tasks. This is the improvement of business productivity.

Remote Office Work and Employees

An employee’s ability to stay productive is the key to making a business succeed. Unfortunately, it can be common for employees to experience burnout at times. They become stressed because of the hectic pace at which they have to keep up with their tasks and produce solutions for the company. Utilizing technology like Microsoft Teams and Office 365 can help to increase productivity.

One example of this is to customize notifications to receive immediate updates only. Another could be the ability to collaborate on Office files in Microsoft Teams. Reducing wasted time spent on tedious tasks will result in less stress while on the job. This also allows for employees and managers to no longer be bound to their desk chair and keyboard. With this extra time, they are free to go and meet with clients and do business deals.

One Drawback of Remote Working and a few Fun Solutions

Remote working, as stated, has several benefits. It does, however, have one main pitfall. Its biggest disadvantage is obvious, there is no physical contact between the team members. Many have worried that this would result in a lack of proper communication, ability to brainstorm, and poor decision-making. By using remote office software, this is not so much the case. The main issue is indeed, the lack of social interaction. We are social beings, after all.

The key is continuing to cultivate meaningful connections with each team member. The responsibility of making time to communicate aside from work-related tasks falls upon each member of the team. Social interactions do not have to be lengthy. They can be short, fun activities that promote casual conversations and necessary time away. A couple of examples could be introducing scheduled 10-minute coffee chats, team member trivia games, or even a show and tell.

Final Thoughts

Microsoft Teams and Microsoft 365 together, have several advantages in their ability to bring business teams together. They can reduce costs and increase efficiency. The applications they serve are nearly endless. Remote office software is not a trend that will just go away after the pandemic. It can be used to create and manage documents, spreadsheets, web pages, and can even be used to manage projects and handle the working team as a whole. Remote office software is here to stay.

The tools, communication, and management capabilities that Microsoft Teams and Microsoft 365 provide an effective solution in the COVID-19 era and into the future. Using this remote software allows team members to focus on their tasks and manage their workflow more effectively. This increases productivity and saves money in the meantime. And who doesn’t love that?

If you would like to learn more about adopting Microsoft Teams in your organization, contact Applied Consulting Group today on setting up your company’s new virtual collaboration program.

Contact us here or call us at (888) 208-0020.

Keeping The Information You Give Vendors Safe

Will your information be safe with our vendors?

Several of our 100+ vendors/carriers offer cloud-based services such as VoIP telecom and TEAMS from Microsoft and Cisco. Several of these top-level vendors announced that they also earned the System and Organization Controls (SOC) 2 Type II certification that covers all their facilities, business processes, and cloud services. The SOC 2 Type II audit and certification, conducted by  The Moore Group, LLC, an independent CPA firm, confirms that this vendor and others, meet the strict information security and privacy standards for the handling of highly sensitive customer data established by the American Institute of Certified Public Accountants (AICPA).

Two of our vendors Evolveip and Ancero just announced they are once again certified. Call us for more information 888.208.0020 or email

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Ancero is proud to announce the renewal of the System and Organization Controls (SOC) 2 Type II certification, which applies to all Ancero facilities, business processes, and cloud services. SOC 2 Type II certification validates Ancero’s compliance with strict data security and privacy standards established by the American Institute of Certified Public Accountants (AICPA). SOC […]

The post Why Ancero’s SOC 2 Type II Certification Has Never Been More Important appeared first on Ancero.

The Top Benefits of Microsoft Teams for Businesses Working Remotely

The Top Benefits of Microsoft Teams for Businesses Working Remotely

Microsoft Teams is transforming collaboration in the workplace.  Teams is a web-based collaboration and workspace platform that brings together employees to collaborate, meet and communicate on projects no matter where they are. Teams allows participants to access many different tools and programs within a single window to assist them to work as effectively as possible, such as: creating, sharing, modifying, and storing content.

What is Microsoft Teams?

Microsoft Teams was initially designed for the U.S. market to complement the work from home phenomenon which is growing in popularity across companies in the tech industry. The Covid-19 pandemic has hastened the shift to a work-from-home business model and a trend that is likely here to stay. The Top Benefits of Microsoft Teams Because of the benefits of Microsoft Teams, more companies are taking full advantage of this cross-platform collaborative tool. For example, Salesforce has recently launched its own version of Teams, which is known as MS Teams. Salesforce has built its collaboration tools on the back of its existing video conferencing platform, which allows its members to share information with each other across multiple locations. The second major benefit of Microsoft Teams is the ease of use.

Since most people familiar with working in the office or large organizations would already be comfortable with the basic functions, there is little else to learn, especially if a business has a staff that is largely Millennial and Gen X. Plus, the majority of the functionality of the tool comes automatically installed with the program. This means that participants simply need to log into the platform and make use of all of the features, which include video calls, group meetings, document sharing, audio conferencing, online sharing of documents, screen sharing, and many others. Another benefit is the simplicity of operation. Teams have evolved to a point where it is easy for any individual to log on and start using it. The process of making a video call, for example, does not involve the use of specialized technical skills, as many organizations might find it necessary to do. In one place, all of the functionality is combined into one neat interface. Rather than being required to know how to use individual platforms at each workplace, all employees can simply make use of the same common interface, which provides a high degree of collaboration, speed, and security. Collaborate Better than Ever Before Yet, another of the many business benefits of what is Microsoft Teams is the ability to incorporate advanced collaboration tools into this productivity suite.

One of the most popular new features is what is called “task collaboration”. With this new feature, participants are able to easily work on multiple projects without being present in the same meeting. All meetings are automatically saved, and the same group can be specified to have access to specific conversations or documents. With these and other new features, it is clear that Microsoft Teams has substantially improved upon its predecessors. Of course, there are many more features that Microsoft Teams offers that make it an outstanding solution for many businesses. However, the fact that it is open source and can be used by millions of users without any fees makes it a compelling option for those who might want to leverage its technology. Those who are already using Microsoft Office would find that integrating what is Microsoft Teams with their existing systems is incredibly straightforward and easy. If you would like to learn more about adopting Microsoft Teams in your organization, then contact Applied Consulting Group today on setting up your company’s new virtual collaboration program.

Contact us here or call us at (888) 208-0020.

We can advise you on remote user apps and providers

Here is an article I found that may interest you re. remote workers. It is a generic article… I hope it helps you better understand the Cloud.
https://hbr.org/2020/03/a-guide-to-managing-your-newly-remote-workers
 

 

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Passwords are not fun and this guy got it wrong

https://www.popularmechanics.com/technology/security/news/a27676/

the-man-behind-your-password-requirements-admits-he-was-wrong/ the-man-behind-your-password-requirements-admits-he-was-wrong/

Man, Behind Password Requirements Admits He Was Wrong
Those annoying password requirements like ‘must have at least one special character?’ They do more harm than good.

BY AVERY THOMPSON
AUG 8, 2017

It is tough to create a good, secure password. It is tough to even agree on what makes a password strong in the first place, but most of the websites you will visit probably recommend numbers, capital, and lowercase letters, and probably a random symbol or two. This was the recommendation of Bill Burr, who created those password guidelines while working for the National Institute of Standards and Technology back in 2003.
Now, almost 15 years later, Burr finally admits he made a mistake. In an interview with the Wall Street Journal, Burr expressed his regrets for giving advice he now realizes was flawed.us Viday Next Video
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The problem is not that passwords with random numbers and symbols in them are not secure. They can be, especially if a random password generator is used to create secure passwords. The problem is that humans suck at remembering passwords filled with random numbers and symbols, so they typically create simpler passwords that are easier to guess.
If you have ever had to come up with a “secure” password, you probably did the same thing as almost everyone else—pick the first word that comes to mind and substitute a few numbers and symbols for letters. An O becomes a zero, a 1 becomes an exclamation point, and now you have what looks like an impossible-to-crack password.
But you are not the only one doing this, which means that hackers routinely try to guess these common substitutions. These simple instructions double as a handy guide for attack by password crackers. Ironically, Burr’s password security guidance ended up making passwords less secure.
Burr’s admission comes at a time when “secure password advice” is becoming mostly irrelevant. There are several services like LastPass and OnePass that will generate secure passwords for you and remember them so you don’t have to. And hopefully in a few years we will have replaced passwords entirely with some other sort of tech all together.
Of course, all of this is pointless if you don’t care about having a strong password in the first place.
Source: Wall Street Journal via The Verge.

Solving the password problem article from popular mechanics
https://www.popularmechanics.com/technology/security/how-to/a8650/solving-the-password-problem-14993917/